Administration and management of company documents

Create and manage documents in the application that easily adapts to the needs of your company.

Administration and management of company documents

Create and manage documents in the application that easily adapts to the needs of your company.

Basic functionality

of the application DMS FLOW

DMS Flow is an application built on robust and scalable components that provide features for working with all kinds of documents easily integrate into any information system.

Business process management​

DMS Flow lets you create and edit processes in declarative ways to accurately meet the needs of a particular consumer.

Contains features:

Business process management​

DMS Flow lets you create and edit processes in declarative ways to accurately meet the needs of a particular consumer.
  • Central user interface for task management
  • Automatic generation of tasks for users based on defined processes
  • Out of office representation according to planned user availability, task delegation, and dynamic control of access rights to required documents
  • Two-stage document approval and commenting
  • Configurable processes for automated document processing
  • Evaluation of business rules based on a matrix of parameters
  • Configurable API for integration with other applications
  • Easily customizable user interface with language localizations, including lists, forms, and necessary integrations with other applications
  • Connection to company directory services (LDAP, Active Directory)

Document management system

Interface displaying the document in the desired context – together with its annexes, related documents, history of versions as well as the history of comments, and approvals. 

Contains features:

Document management system

Interface displaying the document in the desired context – together with its annexes, related documents, history of versions as well as the history of comments, and approvals. 
  • Categorization of documents by document types and registry marks
  • Management of access rights to the documents by user groups and users
  • Search in documents and their attributes by parameters or any text
  • Advanced versioning of documents based on document types independent from document file names
  • Deleting documents based on GDPR and registry marks
  • Document conversion to PDF
  • Configurable registration plan
  • Central repository for any volume of documents

Create and categorize documents

Define document categories and specify what attributes they contain. Specify users that have access to documents. Determine processes responsible for processing documents throughout their lifecycle. Create MS Office document templates from which documents will be created as part of workflow processing or created ad-hoc by users.

Plan the workload

Define tasks assigned to users at processing and displayed them in the personal to-do list. Configure automatic and manual task delegation when users or departments responsible for processing are not present.

Administrative processes

FOR DMS FLOW
DMS Flow is an easily customizable application for document lifecycle automation that covers the entire cycle from document creation to disposal.

Electronic records management

Provides document storage, access control, archiving, and disposal processes according to defined registry rules.

Contains features:

Electronic records management

Provides document storage, access control, archiving, and disposal processes according to defined registry rules.
  • The user interface for incoming and outgoing mail
  • Recording of received and sent e-mails from central company mailboxes
  • Automated creation of tasks for processing incoming e-mails
  • Records of incoming and outgoing paper mail
  • Configurable workflow for processing the contents of the inbox and inclusion in the respective agendas
  • Conversion of email to PDF

Automated processing of incoming invoices

Automates all routine operations in the processing of incoming invoices from receiving in paper or electronic form, through digitization, data extraction, categorization, and approval to final processing.

Contains features:

Automated processing of incoming invoices

Automates all routine operations in the processing of incoming invoices from receiving in paper or electronic form, through digitization, data extraction, categorization, and approval to final processing.
  • The user interface for working with incoming invoices and payment orders
  • Automatic processing of received e-mail and identification of invoice document
  • Easy configuration of invoice rules
  • Processing of invoices, corrective documents, and other attachments
  • Rejection of the incorrect invoice and returning to the supplier
  • Two-step approval of received invoices based on rules and generated user tasks
  • Automatic approval of invoices based on configurable rules
  • Automatic extraction of data and invoice items, including human quality control, without the need for user intervention, from 0.28 EUR without VAT/invoice

Contract management

Clearly, categorize contract documents with their details, previews, easily available with one click. Contains a unique feature similar to the time machine, showing the documents in versions valid at the chosen time.

Contains features:

Contract management

Clearly, categorize contract documents with their details, previews, easily available with one click. Contains a unique feature similar to the time machine, showing the documents in versions valid at the chosen time.

  • Personalized user interface for working with the contractual documentation
  • Registration of business partners and partner documentation
  • Controlled creation, annotation, and approval of MS Office documents from templates
  • Evidence of contract attributes and contract documentation
  • Two-stage approval of documents according to user-defined rules
  • Management of MS Office templates
  • Displaying of documents valid in the chosen time
  • Electronic multichannel delivery and remote signing of documents via the DocuSign service, from 1.00 EUR without VAT/signed document

Management of ISO documentation, internal rules, and regulations

Automatically initiates the revision of documents, notifies employees of changes, and provides records of acquaintance with the published directive.

Contains features:

Management of ISO documentation, internal rules, and regulations

Automatically initiates the revision of documents, notifies employees of changes, and provides records of acquaintance with the published directive.
  • The user interface for working with documentation
  • Controlled, creation, commenting, and approval of MS Office documents generated from templates
  • Informing employees about published documents
  • Managing links among documents
  • Two-stage approval of documents according to user-defined rules
  • Managed user access to approved PDF documents according to company hierarchy
  • Recording acquaintance with the content of the published documents
  • The process of tracking the validity and renewal of documents
  • Preparation of future versions of documents and their automatic publication
  • Management of MS Office templates

DocScan

Scanning and indexing of documents

The tool for digitization and categorization of documents allows you to convert paper documents to electronic forms.
Scan and categorize documents directly into DMS Flow.

Benefits of the application

WHY USE DMS FLOW

Realize changes in a short time

Provide new products and services faster by storing and processing documents in one place. Improve quality and reduce the time required to process documents according to predefined processes.

Grow your business and expand

Support the uniqueness of your business with an application that adapts to your individual needs. Automate repetitive activities by integrating existing applications and digitizing documents.

Price list DMS Flow

APPLICATION AND MODULES

WE ARE PREPARING THE BEST PRICES FOR YOU

Product consultation

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