Administration and management of company documents

Create and manage documents in the application that easily adapts to the needs of your company.

Administration and management of company documents

Create and manage documents in the application that easily adapts to the needs of your company.

DMS Flow uses a powerful and easily customizable platform

Nintex K2 + Alfresco | Nintex K2 + SharePoint

Basic functionality

of the application DMS FLOW

DMS Flow is an application built on robust and scalable components that provide features for working with all kinds of documents easily integrate into any information system.

Business process management​

DMS Flow lets you create and edit processes in declarative ways to accurately meet the needs of a particular consumer.

Central user interface for task management

Automated generation of tasks assigned to users based on defined processes

Out of office representation according to planned user availability, delegation of tasks, and dynamic control of access rights to required documents

  • Two-stage document approval and commenting
  • Configurable processes for automated document processing
  • Evaluation of business rules based on a matrix of parameters
  • Configurable API for integration with other applications
  • Easily customizable user interface with language localizations, including lists, forms, and necessary integrations with other applications
  • Connection to company directory services (LDAP, Active Directory)

Business process management​

DMS Flow lets you create and edit processes in declarative ways to accurately meet the needs of a particular consumer.
  • Central user interface for task management
  • Automated generation of tasks assigned to users based on defined processes
  • Out of office representation according to planned user availability, delegation of tasks, and dynamic control of access rights to required documents
  • Two-stage document approval and commenting
  • Configurable processes for automated document processing
  • Evaluation of business rules based on a matrix of parameters
  • Configurable API for integration with other applications
  • Easily customizable user interface with language localizations, including lists, forms, and necessary integrations with other applications
  • Connection to company directory services (LDAP, Active Directory)

Document management system

Interface displaying the document in the desired context – together with its annexes, related documents, history of versions as well as the history of comments, and approvals. 

Categorization of documents by document types and registry marks

Granular management of access rights to the particular documents by user groups and users

Searching of documents and their attributes by parameters or any text

  • Advanced versioning of documents based on document types independent from document file names
  • Disposal of documents based on GDPR and registry marks
  • Managed document conversion to PDF format
  • Configurable registration plan according to legislation
  • Secured data repository for any volume of documents

Document management system

Interface displaying the document in the desired context – together with its annexes, related documents, history of versions as well as the history of comments, and approvals. 
  • Categorization of documents by document types and registry marks
  • Granular management of access rights to the particular documents by user groups and users
  • Searching of documents and their attributes by parameters or any text
  • Advanced versioning of documents based on document types independent from document file names
  • Disposal of documents based on GDPR and registry marks
  • Managed document conversion to PDF format
  • Configurable registration plan according to legislation
  • Secured data repository for any volume of documents

Create and categorize documents

Define document categories and specify what attributes they contain. Specify users that have access to documents. Determine processes responsible for processing documents throughout their lifecycle. Create MS Office document templates from which documents will be created as part of workflow processing or created ad-hoc by users.

Plan the workload

Define tasks assigned to users at processing and displayed them in the personal to-do list. Configure automatic and manual task delegation when users or departments responsible for processing are not present.

Administrative processes

FOR DMS FLOW
DMS Flow is an easily customizable application for document lifecycle automation that covers the entire cycle from document creation to disposal.

Electronic records management

Provides document storage, access control, archiving, and disposal processes according to defined registry rules.

Processing of emails received and sent from central company mailboxes

Configurable workflow for processing the content of the mailboxes and inclusion in the respective agendas

Automated creation of tasks for processing incoming emails

  • Recording of incoming and outgoing paper mail including scanned documents
  • Dedicated user interface for incoming and outgoing electronic and paper mail
  • Conversion of emails to PDF format

Electronic records management

Provides document storage, access control, archiving, and disposal processes according to defined registry rules.
  • Processing of emails received and sent from central company mailboxes
  • Configurable workflow for processing the content of the mailboxes and inclusion in the respective agendas
  • Automated creation of tasks for processing incoming emails
  • Recording of incoming and outgoing paper mail including scanned documents
  • Dedicated user interface for incoming and outgoing electronic and paper mail
  • Conversion of emails to PDF format

Automated processing of incoming invoices

Automates all routine operations in the processing of incoming invoices from receiving in paper or electronic form, through digitization, data extraction, categorization, and approval to final processing.

Automated processing of received emails and identification of invoice documents

Easy configuration of approval  rules, including assignment to approvers and automated approvals

Automated extraction of data from invoices

  • Processing of invoices, corrective documents, and other attachments
  • Rejection of the incorrect invoice and returning to the supplier
  • Two-step approval of received invoices based on rules and generated user tasks
  • Automated approval of invoices based on configurable rules
  • Dedicated user interface for working with incoming invoices and payment orders
  • Easy integration to any invoicing system and bank
  • Automated extraction of invoice items, including quality control performed by humans, without the need for user intervention, from 0.30 EUR without VAT per invoice

Automated processing of incoming invoices

Automates all routine operations in the processing of incoming invoices from receiving in paper or electronic form, through digitization, data extraction, categorization, and approval to final processing.
  • Automated processing of received emails and identification of invoice documents
  • Easy configuration of approval rules, including assignment to approvers and automated approvals
  • Automated extraction of data from invoices
  • Processing of invoices, corrective documents, and other attachments
  • Rejection of the incorrect invoice and returning to the supplier
  • Two-step approval of received invoices based on rules and generated user tasks
  • Automated approval of invoices based on configurable rules
  • Dedicated user interface for working with incoming invoices and payment orders
  • Easy integration to any invoicing system and bank
  • Automated extraction of invoice items, including quality control performed by humans, without the need for user intervention, from 0.30 EUR without VAT per invoice

Contract management

Clearly, categorize contract documents with their details, previews, easily available with one click. Contains a unique feature similar to the time machine, showing the documents in versions valid at the chosen time.

Well arranged of business partners and partner documentation

Controlled creation, annotation, and approval of MS Office documents generated from templates

Two-stage approval of documents according to user-defined rules

  • Evidence of contract attributes and contract documentation
  • Management of MS Office templates
  • Displaying of documents valid in the chosen time
  • Personalized user interface for working with the contractual documentation, managed individually by the users
  • Electronic multichannel delivery and remote signing of documents via the
  • DocuSign service, from 1.00 EUR without VAT/signed document

Contract management

Clearly, categorize contract documents with their details, previews, easily available with one click. Contains a unique feature similar to the time machine, showing the documents in versions valid at the chosen time.

  • Well arranged register of business partners and partner documentation

  • Controlled creation, annotation, and approval of MS Office documents generated from templates

  • Two-stage approval of documents according to user-defined rules
  • Evidence of contract attributes and contract documentation
  • Management of MS Office templates
  • Displaying of documents valid in the chosen time
  • Personalized user interface for working with the contractual documentation, managed individually by the users
  • Electronic multichannel delivery and remote signing of documents via the DocuSign service, from 1.00 EUR without VAT/signed document

Management of ISO documentation, internal rules, and regulations

Automatically initiates the revision of documents, notifies employees of changes, and provides records of acquaintance with the published directive.

Controlled creation, commenting, and approval of MS Office documents generated from templates

Managed access to approved documents according to company hierarchy

Notification of employees about newly published documents

  • Management of links among documents
  • Two-stage approval of documents according to user-defined rules
  • Recording of user acquaintance with the content of the published documents
  • Automated process of tracking the validity and renewal of documents
  • Preparation of future versions of documents and their automated publication
  • Management of MS Office templates
  • Dedicated user interface for working with ISO documentation

Management of ISO documentation, internal rules, and regulations

Automatically initiates the revision of documents, notifies employees of changes, and provides records of acquaintance with the published directive.
  • Controlled creation, commenting, and approval of MS Office documents generated from templates
  • Managed access to approved documents according to company hierarchy
  • Notification of employees about newly published documents
  • Management of links among documents
  • Two-stage approval of documents according to user-defined rules
  • Recording of user acquaintance with the content of the published documents
  • Automated process of tracking the validity and renewal of documents
  • Preparation of future versions of documents and their automated publication
  • Management of MS Office templates
  • Dedicated user interface for working with ISO documentation

DocScan

Scanning and indexing of documents

The tool for digitization and categorization of documents allows you to convert paper documents to electronic forms.
Scan and categorize documents directly into DMS Flow.

Benefits of the application

WHY USE DMS FLOW

Realize changes in a short time

Provide new products and services faster by storing and processing documents in one place. Improve quality and reduce the time required to process documents according to predefined processes.

Grow your business and expand

Support the uniqueness of your business with an application that adapts to your individual needs. Automate repetitive activities by integrating existing applications and digitizing documents.

Price list DMS Flow

calculation examples
Small
50

Users

  • Cloud operation
  • 1Gb internet connectivity
  • Unlimited internet data traffic
  • 500 MB data storage
  • Data backup
  • 5 custom processes
  • 50 custom forms
Medium
500

Users

  • Cloud operation
  • 1Gb internet connectivity
  • Unlimited internet data traffic
  • 1 TB data storage
  • Data backup
  • 100 custom processes
  • 500 custom forms
Large
2000

Users

  • Cloud operation
  • 1Gb internet connectivity
  • Unlimited internet data traffic
  • 4 TB data storage
  • Data backup
  • 1000 custom processes
  • 5000 custom forms

Product consultation

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Price list

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